Studio Policies for Dancers and Families

There is a non-refundable $50 registration fee, per student, due at registration. Also at the time of registration, there are additional fees that must be paid through your online JackRabbit account in order to secure your placement in desired classes:

• OPEN school Students must pay first and last month’s tuition. For 2024-25 you will be charged tuition for the months of September 2024 and May 2025 at the time of registration.
• Company Students must pay company dues, in the amount corresponding to the company membership(s).

IMPORTANT FOR THE 2024-25 SEASON: Your 2024-25 season class schedule must be set no later than Oct 31, 2024. After that, class additions or schedule changes will incur a $75 late registration fee. All new students registering after Oct 31, 2024 will incur the additional fee.

Tuition is an annual amount that can be paid in two ways:

1. Split into equal monthly installments that are billed to the credit card on file in your JackRabbit account. Tuition is posted on the first day of each month and a general email reminder is sent to all families as a reminder that tuition has been posted and is soon to be charged, then the monthly installment is drafted on the fifth day of the month from the payment method stored in your JackRabbit account.
2. Paid in full at the beginning of the year. This option earns you a 5% discount (posted on tuition only; not costumes or performance fees). To pay for a year-in-full, please email admin@tysod.com and include your name, contact information, and statement about your single annual payment.

All non-tuition charges made to your JackRabbit account, such as costumes, Nutcracker fees, etc. will occur on the given fee schedule for the season. Log into your online Jack Rabbit account to check your schedule and view transactions regularly.

PLEASE NOTE the following about tuition payments:

• Tuition is not prorated for absences, holidays or partial months.
• The Tolbert Yilmaz School of Dance will only send statements via email to delinquent or problem accounts.
• We honor Visa, MasterCard, and Discover.
• Bank account and credit card information shall be kept current. Declined credit card charges or bank drafts will incur a $25.00 fee. Returned checks will incur an additional $25 fee.
• Your student will be withdrawn from all classes if: (1) your payment is declined three times throughout the season and/or (2) your account is over two months delinquent, or reaches a delinquent amount of $500.00 or more.
• ONCE OUR CREDIT CARD AND CHECKING DRAFTS OCCUR, NO REFUNDS WILL BE GIVEN. NO EXCEPTIONS.
• Anyone wishing to pay for monthly tuition or fees via an alternate form of payment (other than our auto draft JackRabbit payment system) will incur a $15 processing fee per transaction. The $15 fee will apply each time a payment (for tuition; costumes; performance fees; etc.) is made with cash, check or by credit card at the studio. If you wish to consistently pay via an alternate payment method, the $15 processing will be built into your monthly charges. Contact admin@tysod.com if you wish to pay other than through the auto-drafted JackRabbit system.
• If you want to pay your entire annual bill at the beginning of the year, you will receive a 5% discount on tuition. You can pay for the year in full using an alternate payment method without the $15 processing fee.

A $20 late fee will be added to all monthly tuition payments not paid by the 10th of each month. If payment is not paid by the 1st of the following month, that class spot may be given to the next child on the waiting list.

• Accounts that are not reconciled by the 1st of the following month will result in the student(s) being dropped from the class roll. Reconciled accounts will have an opportunity to re-enroll in classes; however the desire to do so does not guarantee that the same class/schedule will be available. A re-enrollment fee of $20.00 will apply.
• Accounts that become more than 30 days overdue will be considered grounds for collections action.

Hours taken per week are combined for all family members taking non-company classes. For example, if Jill takes one ballet class and Sarah takes 2 jazz classes, tuition for their family is $215 per month for a total of three hours.

Classes meet 1x each week at their specified time and date unless otherwise notified. School holidays are based on the Fulton County School System.

Please see the Tuition policy section for all details concerning the payment of tuition.

**The cost for Partnering is $90/mo. for Sept, Oct, Nov, Jan, Feb, Mar, April/May. It is billed at $70/every mo. through the season, Sept-May.

Ballet Company (Apprentice-Level 14) schedule = 6.5 hours of instruction per week + rehearsals
Preparatory Dance Program (PDP) schedule = 4.5 hours of instruction per week + rehearsals
Movement Collective schedule = 6.5 hours of instruction per week* + rehearsals
*Additional class selections determined on a case-by-case basis.

If it becomes necessary for you to drop a class or add a class, these changes must be made by completing an online submission. For each class you either add or drop, you must submit a separate submission, per class. You will receive confirmation of your change once it has been received and your account has been updated.

PLEASE NOTE: Do not consider requested changes effective until confirmation by email has been received. Class changes do NOT occur mid-month and NO REFUNDS will be given for classes not attended.

IMPORTANT FOR THE 2024-25 SEASON: Your 2024-25 season class schedule must be set no later than Oct 31, 2024. After that, class additions or schedule changes will incur a $75 late registration fee. All new students registering after Oct 31, 2024 will incur the additional fee.

Adding a Class

To add an open class, please complete the necessary steps to select and add the class in your JackRabbit online portal.

It is sometimes necessary to add a class for which JackRabbit restricts permission (example: you are trying to add a class that falls out of your student’s age range). Use the correct online form to make an online submission of the Special Class Add Form.

PLEASE NOTE: If you add a class, your tuition will increase according to the OPEN school fees based on total hours taken. It is also assumed the added dancer will participate in the recital for that class, so an additional costume fee will be charged to your account.

Dropping a Class

You cannot drop classes directly online through your JackRabbit online portal. To drop one or more classes, please access and complete the Drop Class Form for every class you wish to drop. After you submit the form(s) online, we will confirm your drop request by email before dropping your student from the class.

PLEASE NOTE: Verbally discussing your need to drop or add a class with instructors does not make the change official. You must process your request online by the 25th of the current month using the online Special Class Add Form or Drop Class Form to make your change effective for the following month.

If you drop one class and add another, it is considered a schedule change and no charge is incurred unless the new class is a different length of time than the class being dropped. For example, if you were taking a 45-minute class and change to a one hour class, your tuition would increase from the fee for a 45-minute class to the fee for an hour class.

In the event that you to need withdraw from the studio, we require parents/guardians give a thirty (30) day written notice to the front desk of any intent to discontinue classes.

The ONLY acceptable method for submitting your cancellation notice is to complete the Withdrawal Form. Please note:

• It is NOT sufficient notice to merely tell, e-mail, or leave a voicemail for an instructor or supervisor of your intent to discontinue.
• Your withdrawal is NOT complete until you have received confirmation via email.
• We strictly adhere to this policy so we can invite the next child on the waiting list to join the class the following month.

Please email admin@tysod.com if you have any questions about withdrawal.

When you complete the credit or bank draft authorization agreement, you are authorizing the Tolbert Yilmaz School of Dance to charge your credit card/checking account for all services and products related to your family’s enrollment in classes and activities at the Tolbert Yilmaz School of Dance, including but not limited to tuition, memberships, special events, costumes, recital fees, accessories, etc. If Annual tuition is submitted via monthly installments, your credit or debit card be charged on the monthly, session or periodic basis UNTIL SUCH TIME AS you turn in a Withdrawal Form to the TYSOD front desk, 30 days before intent to discontinue. (See Class Schedule Changes for Enrolled Students > Dropping a Class section above for more details.) When you agree to the payment policy, you assume full responsibility for its terms and conditions of service. It is also your express responsibility to notify the Tolbert Yilmaz School of Dance immediately of any change in the status of your specified charge account including but not limited to card expiration, name change, limitation of use, loss or theft or the card, etc. In the event that a charged amount is refused for whatever reason, you are responsible for full payment of the charged amount charged plus an NSF fee of $25.00.

Please note: your student will be withdrawn from all classes if: (1) your payment is declined three times throughout the season and/or (2) your account is over two months delinquent, or reaches a delinquent amount of $500.00 or more.

COSTUME AND PERFORMANCE FEES ARE NON-REFUNDABLE. NO EXCEPTIONS. PLEASE DO NOT ASK.

Recitals

The annual Spring Recitals are held at the Roswell Cultural Arts Center. Participation requires the payment of a costume/recital fee that covers costumes, theater rental, backdrop rental, lighting, programs, and teachers.

Details for 2025 Recitals are as follows:

• The 2025 Dress Rehearsal and Recital dates will be May 10-11 for Roswell Dance Theatre and May 8-18 for Tolbert Yilmaz School of Dance. Both events will be held at the Roswell Cultural Arts Center. Please mark your calendar now for the recital week.
• The costume/recital fee is $165.00 for one performance class. Additional costumes will be $150.00 for the second costume and $135.00 for each additional costume, per family.
• This fee will be due November 15. If fee is paid after November 15, there will be a $10.00 late fee added for each costume. If paid after December 1, there will be a $20.00 late fee added for each costume.
• Tuition must be paid in full with no balance pending for dancers to be issued their recital costume(s) and/or participate in the annual recital.

Nutcracker

Open School students may audition for The Nutcracker. The performance fee covers all rehearsals as well as costume rental, theatre rental, backdrop rental, lighting, programs, and teachers. Performance fees will be published closer to the time of the audition.

PrePro Spring Show

Ballet Company members not in the PrePro Company are invited to participate in the Spring Concert without an audition. Open School students may audition for the annual Spring Concert. The performance fee covers all rehearsals as well as costume rental, theatre rental, backdrop rental, lighting, programs, and teachers. Performance fees will be published closer to the time of the audition.

No student should arrive more than 15 minutes before the beginning of class. Students are to be dropped off at the front lobby door. Younger students will be walked to their class by a staff member.

Please park in the lot and pick your child up directly after class at the Houze Way side door. If you know that you will be late for pickup, please contact the front desk at 770-998-0259. If we have not heard from you and you are late picking up your child, you will be charged a fee of $1.00 (one dollar) per each minute you are late. That fee will be added and charged to your account.

If you know ahead of time that your student is going to be absent from class, please let the teacher know. If your student becomes ill or has too much homework on dance class day, we appreciate a call to the front desk letting us know they will be absent.

All students should a wear cover up over their dance clothes when arriving and leaving the studios. NO leotards with attached skirts. See the grid below for dress code info by class:

2024 dress code for Policies

TIGHTS: Tights and shoes should complement each other in either pink or flesh tone as appropriate (or white or black as listed). Suggested brands include Capezio, Eurotard, or BodyWrappers.
SHOES: ALL students must wear dance shoes made by a recognized dancewear manufacturer. For a safe, quality fit, all dance shoes should be fit in a dancewear store.

All dancers should enter through the Main Lobby when coming to class.

• Drop off at our quick and easy pull-through at the Main Lobby entrance, OR
• Park and walk your child to the Main Lobby entrance if your dancer needs assistance getting out of the car or needs a little more time getting into the studio.

Students should not arrive more than 15 minutes before the start of their first class.

All dancers exit through the Houze Way side door exit when leaving class. Please allow time to find a parking spot so you can walk up and meet your dancer at the door. We do not allow dancers to walk across the parking lot to a parent’s waiting car.

Please be prompt when picking up your dancer after class. If you get delayed and will be late for pickup, please contact the front desk at 770-998-0259.

For the security of our dancers, traffic through our studio lobby is kept to a minimum. We do not allow parents, siblings, or guests beyond the main lobby on regular class days. Coming in to speak to the front desk staff in person or use our lobby restroom is perfectly fine.

Upon agreeing to the registration policies, dancers and their parent(s) give permission for the Tolbert Yilmaz School of Dance owners, officers, employees, and/or agents to seek emergency medical treatment for the participant(s) in the event they are unable to reach any parent or guardian. Dancers and their parent(s) also agree that they will assume financial responsibility for medical services.

I understand that my child’s likeness may be used in the Tolbert Yilmaz School of Dance ads, promotional videos, website material, or various other marketing. These images will be used for the Tolbert Yilmaz School of Dance purposes only, and will not be given or sold to outside companies or individuals.

In consideration of allowing the previously declared participant(s) to begin participation in the Tolbert Yilmaz School of Dance activities, while on the premises and property of said Center, the undersigned, for themselves, and/or being the legal and acting guardian of participant, acting for themselves and on behalf of the participant, release and hold harmless the Tolbert Yilmaz School of Dance, and its owners, employees, and agents of and from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant and/or the undersigned, while in or upon the premises upon which the Tolbert Yilmaz School of Dance is conducted, or any premises under the control and supervision of the Tolbert Yilmaz School of Dance, its owners, officers, employees, or agents or in route to or from any of said premises, or while at any premises or place when activities sponsored by or participated in by the Tolbert Yilmaz School of Dance, its owners, officers, agents, or employees.

Participation in physical activities can involve motion, rotation, and height in a unique environment and as such carries with it a certain assumption of risk. Dancers and their parent(s) choose to voluntarily enter the dance studio spaces and performance venues, knowing the condition and that, under certain circumstances, the condition could become more dangerous. Dancers and their parent(s) voluntarily assume any and all risks of loss, damage, or injury while on at the studio or performance venue. In signing the release to assume risk, dancers and their parent(s) acknowledge that:

1. They have read thoroughly, understand completely, and voluntarily agree to the terms of Registration and Release.
2. They are signing either for themselves, or as legal guardians with voluntary consent of the participant.

How would you like to dance for FREE? It’s possible with our referral program. Here is how it works:

1. You refer a friend to our studio.
2. Your friend then registers as a new student for classes online and fills in your students name as a referral to the studio.
3. Once the referral student has taken class with us for two full months, an $85 credit will be applied to your account in the spring.

PLEASE NOTE: If the referral student does not put your student’s name in the referral box when registering, the referral will be invalid and you will not receive the credit on your account. There is NO cash value or refunds of the credit. Only one current student name can be used for the referral.