Studio Policies for Dancers and Families

COVID-19 Safety Precautions and Procedures

Inasmuch as the COVID-19 pandemic is still part of our daily lives, we have to plan for the eventuality that there will be positive COVID-19 cases among our dance school community in the coming weeks. We know that dance instruction is most effective in person. We also know that complete elimination of the risks to our community cannot be achieved while COVID-19 is still a threat. Therefore, we are vigilant in researching ongoing information issued by the CDC, State of Georgia, Dance USA and other sources as we strive to mitigate health risks as much as possible to protect our students, parents, faculty and staff.

We will keep this section of our Policies page online and updated as long as there is a COVID-19 risk in the greater community to keep the members of our dance community informed about our practices and plans for mitigation. We hope this information will reassure you and your family that we are doing all that we can to keep everyone safe and healthy.

Informative Communication

  1. Provide training for faculty and staff on how to identify Symptoms of COVID-19, the proper process for removing a potentially ill student from class, and the infection mitigation procedures for such an event;
  2. Post a sign on the front of the facility stating that individuals cannot enter if they have been diagnosed with COVID-19, have Symptoms of COVID-19, or have had contact with a person that has or is suspected to have COVID-19;
  3. Screen and evaluate students, faculty and staff who exhibit Symptoms of COVID-19 and require all who exhibit Symptoms of COVID-19 to not come to class/report to work and seek medical attention;
  4. Require that any persons exhibiting Symptoms of COVID- 19 at any time while at the studio be separated from the group immediately and requiring such person to leave the facility as soon as practicable;
  5. Require that any dancer or staff member that has stayed home sick, been prevented from entering due to Symptoms of COVID-19, or been sent home due to Symptoms of COVID-19 to show that they have either had a negative COVID-19 test or have been fever and fever medication free for seventy-two (72) hours, other Symptoms of COVID-19 have improved, and at least ten (10) days have passed since Symptoms of COVID-19 first appeared before they return to the studio for class.

Requirements for Dancers/Dance Families

  1. Require that face coverings be worn at all times by all dancers, faculty, and staff when entering, operating within, and leaving our buildings;
  2. Limit occupancy to enforce Social Distancing requirements during classes and rehearsals, and prohibit unnecessary visitors (no parents in the studio buildings);
  3. Implement staggered class times as practicable;
  4. Utilize contactless forms of dancer check-in/check-out and prohibit unnecessary person-to-person contact;
  5. Increase physical space between dancers and prohibit dancers from sharing equipment without cleaning and sanitizing between uses;
  6. Practice Social Distancing between faculty and dancers (no physical contact when giving corrections);
  7. Require no less than six (6) feet of distance between dancers participating in group classes and encourage at least ten (10) feet;
  8. Request that dancers enter and leave the building in their dance clothes (with cover-ups) to minimize the size and contents of all dance bags;
  9. Provide a designated space for each dancer to store personal belongings during class;
  10. Require that each dancer bring their own water bottle – water only and no sharing;
  11. Prohibit volunteer participation in activities for persons diagnosed with COVID- 19, having exhibited Symptoms of COVID-19, or having had contact with a person that has or is suspected to have COVID- 19 within the past fourteen (14) days.

Thorough Sanitizing Practices

  1. Bring in fresh air from outside, filter air inside the building and maximize air movement at all times;
  2. Enhance sanitation as appropriate and require rooms/equipment used for group classes to be disinfected between classes;
  3. Place notices that encourage hand hygiene at the entrance to the facility and in other areas where they are likely to be seen and require handwashing or sanitation at appropriate places within the location;
  4. Clean and sanitize high-touch surfaces and bathrooms regularly throughout hours of operation (in addition to the regular cleaning schedule);
  5. Require dancers to bring their own individual and personal training equipment, such as therabands, foam rollers, foot rolling balls, yoga/pilates mats, etc. All large equipment that must be shared will be thoroughly sanitized between uses.

Policies for Registration, Tuition, Payments, and other Operations

Each family has their own dance variations that work for them. The simple goal of our policies is to keep everyone dancing to the same beat.

***The information provided below is a SUMMARY of our guidelines for registration, tuition, payments, and studio operations. Detailed POLICIES are delivered through the registration system when you register your dancer(s) for class — we ask that you read ALL policies carefully at the time of registration before you commit to them with your signature.***

2020-2021 Registration Fees

There is a non-refundable $35 registration fee, per student, due at registration. Also at the time of registration, there are additional fees that must be paid through your online JackRabbit account in order to secure your placement in desired classes:

  • OPEN school Students must pay first and last month’s tuition. For 2020-2021 you will be charged tuition for the months of September 2020 and May 2021 at the time of registration.
  • Company Students must pay company dues, in the amount corresponding to the company membership(s).

Tuition Payments

Tuition is an annual amount that can be paid in two ways:

  1. Split into equal monthly installments that are billed to the credit card on file in your JackRabbit account. Tuition is posted on the first day of each month and a general email reminder is sent to all families as a reminder that tuition has been posted and is soon to be charged, then the monthly installment is drafted on the fifth day of the month from the payment method stored in your JackRabbit account.
  2. Paid in full at the beginning of the year. This option earns you a 5% discount (posted on tuition only; not costumes or performance fees). To pay for a year-in-full, please email admin@tysod.com and include your name, contact information, and statement about your single annual payment.

All non-tuition charges made to your JackRabbit account, such as costumes, Nutcracker fees, etc. will occur on the given fee schedule for the season. Log into your online Jack Rabbit account to check your schedule and view transactions regularly.

PLEASE NOTE the following about tuition payments:

  • Tuition is not prorated for absences, holidays or partial months.
  • The Tolbert Yilmaz School of Dance will only send statements via email to delinquent or problem accounts.
  • We honor Visa, MasterCard, and Discover.
  • Bank account and credit card information shall be current, active, and drawn on a local bank only. No out of state checking accounts will be accepted as a form of security.
  • ONCE OUR CREDIT CARD AND CHECKING DRAFTS OCCUR NO REFUNDS WILL BE GIVEN. NO EXCEPTIONS.
  • Declined credit card charges or bank drafts will incur a $25.00 fee.
  • Returned checks will incur an additional $25 fee.
  • Anyone wishing to pay for monthly tuition or fees via an alternate form of payment (other than our auto draft JackRabbit payment system) will incur a $15 processing fee per transaction. The $15 fee will apply each time a payment (for tuition; costumes; performance fees; etc.) is made with cash, check or by credit card at the studio. If you wish to consistently pay via an alternate payment method, the $15 processing will be built into your monthly charges. Contact admin@tysod.com if you wish to pay other than through the auto-drafted JackRabbit system.
  • If you want to pay your entire annual bill at the beginning of the year, you will receive a 5% discount on tuition. You can pay for the year in full using an alternate payment method without the $15 processing fee.

Late Fees

A $20 late fee will be added to all annual tuition monthly installment payments not paid by the 10th of each month. If payment is not paid by the 1st of the following month, that class spot may be given to the next child on the waiting list.

  • Accounts that are not reconciled by the 1st of the following month will result in the student(s) being dropped from the class roll. Reconciled accounts will have an opportunity to re-enroll in classes; however the desire to do so does not guarantee that the same class/schedule will be available. A re-enrollment fee of $20.00 will apply.
  • Accounts that become more than 30 days overdue will be considered grounds for collections action.

Tolbert Yilmaz School of Dance 2020-2021 Tuition Schedule

Class Time per week Monthly Tuition
45 Minutes $55
1 Hour $70
1 1/2 Hours $90
2 Hours $125
2 1/2 Hours $140
3 Hours $165
Additional 1 Hour $40

Hours taken per week are combined for all family members taking non-company classes. For example, if Jill takes one ballet class and Sarah takes 2 jazz classes, tuition for their family is $165 per month for a total of three hours.

Classes meet 1x each week at their specified time and date unless otherwise notified. School holidays are based on the Fulton County School System.

Please see the Tuition policy section for all details concerning the payment of tuition.

Roswell Dance Theatre 2020-2021 Tuition Schedule

Membership Monthly Tuition
One Company* $260
Second Company** $160
Preparatory Dance Program $260
PrePro Class $190
Partnering Class $90
Additional Classes per month $40 per class
Annual Membership Fees Annual Payment
One Company $300
Two Companies $500
PreProfessional Company $100

*Single company is EITHER Ballet OR Modern.

** Refers to participation in Ballet + PrePro OR Ballet + Modern Companies.

Ballet Company schedule includes ballet, pointe, modern, jazz, and variations classes, totaling 7.5 hours per week

Preparatory Dance Program schedule includes ballet, pre-pointe, jazz, and modern classes, totaling 7.5 hours per week

Modern Company schedule includes modern, ballet, and jazz classes, totaling 7.5 hours per week

Acrobatics Company schedule includes acro and aerial silks, plus one ballet, jazz, or modern class, totaling 7.5 hours per week

Class Schedule Changes for Enrolled Students

If it becomes necessary for you to drop a class or add a class, these changes must be made by completing an online submission. For each class you either add or drop, you must submit a separate submission, per class. You will receive confirmation of your change once it has been received and your account has been updated.

PLEASE NOTE: Do not consider requested changes effective until confirmation by email has been received. Class changes do NOT occur mid-month and NO REFUNDS will be given for classes not attended.

Adding a Class

To add an open class, please complete the necessary steps to select and add the class in your JackRabbit online portal.

It is sometimes necessary to add a class for which JackRabbit restricts permission (example: you are trying to add a class that falls out of your student’s age range). Use the correct online form to make an online submission of the Special Class Add Form.

PLEASE NOTE: If you add a class, your tuition will increase according to the OPEN school fees based on total hours taken. It is also assumed the added dancer will participate in the recital for that class, so an additional costume fee will be charged to your account.

Dropping a Class

You cannot drop classes directly online through your JackRabbit online portal. To drop one or more classes, please access and complete the Drop Class Form for every class you wish to drop. After you submit the form(s) online, we will confirm your drop request by email before dropping your student from the class.

PLEASE NOTE: Verbally discussing your need to drop or add a class with instructors does not make the change official. You must process your request online by the 25th of the current month using the online Special Class Add Form or Drop Class Form to make your change effective for the following month.

If you drop one class and add another, it is considered a schedule change and no charge is incurred unless the new class is a different length of time than the class being dropped. For example, if you were taking a 45-minute class and change to a one hour class, your tuition would increase from the fee for a 45-minute class to the fee for an hour class.

Cancellation

In the event that you to need withdraw from the studio, we require parents/guardians give a thirty (30) day written notice to the front desk of any intent to discontinue classes.

The ONLY acceptable method for submitting your cancellation notice is to complete, sign, and return the Withdrawal Form. You can email the completed form to admin@tysod.com or turn it in to the front desk/school office in person. Please note:

  • It is NOT sufficient notice to merely tell, e-mail, or leave a voicemail for an instructor or supervisor of your intent to discontinue.
  • Your withdrawal is NOT complete until you have received confirmation via email.
  • We strictly adhere to this policy so we can invite the next child on the waiting list to join the class the following month.

Payment

When you complete the credit or bank draft authorization agreement, you are authorizing the Tolbert Yilmaz School of Dance to charge your credit card/checking account for all services and products related to your family’s enrollment in classes and activities at the Tolbert Yilmaz School of Dance, including but not limited to tuition, memberships, special events, costumes, recital fees, accessories, etc. If Annual tuition is submitted via monthly installments, your credit or debit card be charged on the monthly, session or periodic basis UNTIL SUCH TIME AS you turn in a Withdrawal Form to the TYSOD front desk, 30 days before intent to discontinue. (See Class Schedule Changes for Enrolled Students > Dropping a Class section above for more details.) When you agree to the payment policy, you assume full responsibility for its terms and conditions of service. It is also your express responsibility to notify the Tolbert Yilmaz School of Dance immediately of any change in the status of your specified charge account including but not limited to card expiration, name change, limitation of use, loss or theft or the card, etc. In the event that a charged amount is refused for whatever reason, you are responsible for full payment of the charged amount charged plus an NSF fee of $25.00.

Performance & Costume Fees

COSTUME AND PERFORMANCE FEES ARE NON-REFUNDABLE. NO EXCEPTIONS. PLEASE DO NOT ASK.

Recitals

The annual Spring Recitals are held at the Roswell Cultural Arts Center. This optional activity requires the payment of a costume/recital fee that covers costumes, theater rental, backdrop rental, lighting, programs, and teachers.

  • The 2021 Dress Rehearsal dates will be May 7, 8 and 17-20. Recitals will be May 21 – 23. Both events will be held at the Roswell Cultural Arts Center. Please mark your calendar now for the recital week.
  • The costume/recital fee is $125.00 for one performance class. Additional costumes will be $115.00 for the second costume and $100.00 for each additional costume, per family.
  • This fee will be due November 16, 2020. If fee is paid after November 16, 2020 there will be a $10.00 late fee added for each costume. If paid after December 1, 2020 there will be a $20.00 late fee added for each costume.
  • Tuition must be paid in full with no balance pending for dancers to be issued their recital costume(s) and/or participate in the annual recital.

Nutcracker

Open School students may audition for The Nutcracker. The performance fee covers all rehearsals as well as costume rental, theatre rental, backdrop rental, lighting, programs, and teachers. Performance fees will be published closer to the time of the audition.

PrePro Spring Show

Ballet Company members not in the PrePro Company are invited to participate in the Spring Concert without an audition. Open School students may audition for the annual Spring Concert. The performance fee covers all rehearsals as well as costume rental, theatre rental, backdrop rental, lighting, programs, and teachers. Performance fees will be published closer to the time of the audition.

Attendance

No student should arrive more than 15 minutes before the beginning of class. Your child should be picked up directly after class. If you are late picking up your child, you will be charged a fee of $1.00 (one dollar) per each minute you are late. That fee will be added and charged to your account.

Students are to be dropped at the front door and picked up at the rear door. Younger students may be walked in by their parents.

If you know ahead of time that your student is going to be absent from class, please let the teacher know. If your student becomes ill or has too much homework on dance class day, we appreciate a call to the front desk letting us know they will be absent.

Dress Code

All students should a wear cover up over their dance clothes when arriving and leaving the studios. See the grid below for dress code info by class:

Medical Emergencies

Upon agreeing to the registration policies, dancers and their parent(s) give permission for the Tolbert Yilmaz School of Dance owners, officers, employees, and/or agents to seek emergency medical treatment for the participant(s) in the event they are unable to reach any parent or guardian. Dancers and their parent(s) also agree that they will assume financial responsibility for medical services.

Marketing Release

I understand that my child’s likeness may be used in the Tolbert Yilmaz School of Dance ads, promotional videos, website material, or various other marketing. These images will be used for the Tolbert Yilmaz School of Dance purposes only, and will not be given or sold to outside companies or individuals.

Release of Liability

In consideration of allowing the previously declared participant(s) to begin participation in the Tolbert Yilmaz School of Dance activities, while on the premises and property of said Center, the undersigned, for themselves, and/or being the legal and acting guardian of participant, acting for themselves and on behalf of the participant, release and hold harmless the Tolbert Yilmaz School of Dance, and its owners, employees, and agents of and from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant and/or the undersigned, while in or upon the premises upon which the Tolbert Yilmaz School of Dance is conducted, or any premises under the control and supervision of the Tolbert Yilmaz School of Dance, its owners, officers, employees, or agents or in route to or from any of said premises, or while at any premises or place when activities sponsored by or participated in by the Tolbert Yilmaz School of Dance, its owners, officers, agents, or employees.

Assumption of Risk

Participation in physical activities can involve motion, rotation, and height in a unique environment and as such carries with it a certain assumption of risk. Dancers and their parent(s) choose to voluntarily enter the dance studio spaces and performance venues, knowing the condition and that, under certain circumstances, the condition could become more dangerous. Dancers and their parent(s) voluntarily assume any and all risks of loss, damage, or injury while on at the studio or performance venue. In signing the release to assume risk, dancers and their parent(s) acknowledge that:

  1. They have read thoroughly, understand completely, and voluntarily agree to the terms of Registration and Release.
  2. They are signing either for themselves, or as legal guardians with voluntary consent of the participant.

Referral Program

How would you like to dance for FREE? It’s possible with our referral program. Here is how it works:

  1. You refer a friend to our studio.
  2. Your friend then registers as a new student for classes online and fills in your students name as a referral to the studio.
  3. Once the referral student has taken class with us for two whole months, we will place a credit of $20 on your account.

PLEASE NOTE: If the referral student does not put your student’s name in the referral box when registering, the referral will be invalid and you will not receive the $20 credit on your account. There is NO cash value or refunds of the credit. Only one current student name can be used for the referral.

It is that easy. So, get out there and refer your friends to the “Best Dance Studio” in North Fulton (selected by the People’s Choice Awards). Just think, if you referred only 3 new people today, you would have credit for a month of classes.

Now that you know the rules, ready to sign up for class?